An Online Tax Management System For Taxis In Kampala
Abstract of An Online Tax Management System For Taxis In Kampala
Today, tax considerations impact virtually every aspect of business operations. Tax experts constantly monitor changes in the tax laws and analyze how they affect you and your organization
This report is a summary of the study that was undertaken to develop and implement an online Tax management system. The Tax Management system developed in this project was developed using Php, java script and html as the programming languages and Mysql as the database Management system. The researcher reviewed the literature of Management information systems in chapter two and explored the advantages and limitations of Tax management systems in real life situations.
The researcher used interviews and questionnaire methods during the data collection phase, these data collection methods helped the researcher to better understand the existing system in use. Case tools and data flow diagram were used during the development process to simulate the process of Tax management. The outcome of the study was an online Tax Management system tested and implemented in the case study Kampala Capital City Authority
Table of contents on An Online Tax Management System For Taxis In Kampala
LIST OF FIGURES ………………………………………………………………………………………………………………. vi
LIST OF ABBREVIATIONS ………………………………………………………………………………………………… viii
ABSTRACT ………………………………………………………………………………………………………………………… ix
CHAPTER ONE …………………………………………………………………………………………………………………… 1
INTRODUCTION …………………………………………………………………………………………………………………. 1
1.1 Background of the study …………………………………………………………………………………………………….. 1
1.2 Case study description ……………………………………………………………………………………………………….. 2
1.3 Problem Statement …………………………………………………………………………………………………………….. 2
1.4 Project Objectives ……………………………………………………………………………………………………………… 3
1.4.1 General Objective …………………………………………………………………………………………………………… 3
1.4.2 Specific Objectives …………………………………………………………………………………………………………. 3
1.5 Scope of the study …………………………………………………………………………………………………………….. 3
1.6 Justification of the Study…………………………………………………………………………………………………….. 3
CHAPTER TWO ………………………………………………………………………………………………………………….. 5
LITERATURE REVIEW ………………………………………………………………………………………………………… 5
2.1 Introduction …………………………………………………………………………………………………………………….. 5
2.2 Components of information systems …………………………………………………………………………………….. 6
2.2.1 Hardware ……………………………………………………………………………………………………………………… 6
2.2.2 Software ………………………………………………………………………………………………………………………. 6
2.2.3 Data …………………………………………………………………………………………………………………………….. 7
2.2.4 People ………………………………………………………………………………………………………………………… 7
2.2.5 Procedures ……………………………………………………………………………………………………………………. 7
2.2.6 Database ……………………………………………………………………………………………………………………. 7
2.3 Types of information systems ……………………………………………………………………………………………… 7
2.3.1 Transaction processing system (TPS) …………………………………………………………………………………. 7
2.3.2 Decision support system (DSS): ………………………………………………………………………………………… 8
2.3.3 Executive information system (EIS): ………………………………………………………………………………….. 8
2.3.4 Office automation system (OAS): ……………………………………………………………………………………. 8
2.4 How Information Systems Work ………………………………………………………………………………………….. 9
2.5 Application of Information Systems ……………………………………………………………………………………… 9
2.6 Conclusion ……………………………………………………………………………………………………………………… 9
CHAPTER THREE ………………………………………………………………………………………………………………. 11
METHODOLOGY ………………………………………………………………………………………………………………. 11
3.1 Introduction …………………………………………………………………………………………………………………… 11
3.2 System study …………………………………………………………………………………………………………………. 11
3.2.1 Questionnaire………………………………………………………………………………………………………………. 11
3.2.2 Interviews …………………………………………………………………………………………………………………… 12
3.3 Analysis ……………………………………………………………………………………………………………………….. 12
3.4 System Development ……………………………………………………………………………………………………….. 13
3.5 System Requirements ………………………………………………………………………………………………………. 13
3.5.1 Functional requirements ………………………………………………………………………………………………… 13
3.5.2 Non-Functional requirements ………………………………………………………………………………………….. 14
CHAPTER FOUR ……………………………………………………………………………………………………………….. 15
SYSTEM DESIGN AND IMPLEMENTATION ……………………………………………………………………….. 15
4.1 Overview ………………………………………………………………………………………………………………………. 15
4.2 System Design Strategies ………………………………………………………………………………………………….. 15
4.3 A physical Entity Relationship Diagram………………………………………………………………………………. 15
4.4 Physical Database Design …………………………………………………………………………………………………. 16
4.5 Logical Entity Relationship Diagram ………………………………………………………………………………… 18
4.6 Data Flow diagrams ………………………………………………………………………………………………………… 19
4.6.1 Context Data Flow diagram ………………………………………………………………………………………….. 19
4.6.2 Level 1 Logical Data flow Diagram ………………………………………………………………………………… 20
4.7 System Implementation ……………………………………………………………………………………………………. 21
4.7.1 Implementation Requirements …………………………………………………………………………………………. 21
4.7.2 Program Execution sequence ………………………………………………………………………………………….. 21
4.8 System Testing and validation …………………………………………………………………………………………. 30
CHAPTER FIVE …………………………………………………………………………………………………………………. 32
DISCUSSION, CONCLUSION AND RECOMMENDATIONS…………………………………………………… 32
5.1 Discussion …………………………………………………………………………………………………………………….. 32
5.2 Conclusion ……………………………………………………………………………………………………………………. 32
5.3 Recommendation …………………………………………………………………………………………………………….. 33
REFERENCES……………………………………………………………………………………………………………………. 35
APPENDICES ……………………………………………………………………………………………………………………. 36
Appendix A: Interview Guide Questions ………………………………………………………………………………….. 36
Appendix B: Questionnaire ……………………………………………………………………………………………………. 37
LIST OF TABLES
Table 1 showing taxi details …………………………………………………………………………………………………… 17
Table 2 showing driver details ……………………………………………………………………………………………….. 17
Table 3 showing Owners Details ……………………………………………………………………………………………… 18
Table 4 showing Payment details …………………………………………………………………………………………….. 18
LIST OF FIGURES
Figure 2.1 showing a management information system ……………………………………………………….6
Figure 2.2 showing the working of information system ……………………………………………………….9
Figure 4.1 shows a physical Entity Relationship diagram. ………………………………………………… 16
Figure 4.2 shows a logical Entity Relationship diagram. ………………………………………………….. 19
Figure 4.3 shows a context diagram of the Tax Management System. …………………………………. 20
Figure 4.4 Shows a Level 1 diagram of the Tax Management System. ………………………………… 21
Figure 4.5 Shows the welcome page of the Tax Management System ………………………………….. 22
Figure 4.6 Shows administrator’s login page. ………………………………………………………………… 23
Figure 4.7 Shows the administrators home page. ……………………………………………………………. 23
Figure 4.8 shows the admin change password form. ………………………………………………………… 24
Figure 4.9 Shows a database configuration form. ……………………………………………………………. 24
Figure 4.10 Shows the add user form for the Tax Management System. ………………………………. 25
Figure 4.11 Shows the delete user form for the Tax Management System. …………………………… 25
Figure 4.12 shows the update user form for the Tax Management System. …………………………… 26
Figure 4.13 shows the user login form for the Tax Management System. …………………………….. 26
Figure 4.14 shows the user Home page for the Tax Management System. ……………………………. 27
Figure 4.15 Shows the Edit Drivers form for the Tax Management System ………………………….. 27
Figure 4.16 Shows the Record view on Edit Drivers form. ………………………………………………… 28
Figure 4.17 Shows the Edit Owners form for the Tax Management System. …………………………. 28
Figure 4.18 Shows the update facility on Edit Owners form. ………………………………………………. 29
Figure 4.19 Shows the edit payment adding form. Form ………………………………………………….. 29
Figure 4.20 shows the view page on Edit Payments form. …………………………………………………. 30
Figure 4.21 Shows the Edit Taxis form for the Tax Management System. ……………………………. 30
LIST OF ABBREVIATIONS
KCCA:
Kampala Capital City Authority
CASE:
Computer-Aided Software Engineering
H/W:
Hardware
S/W :
Software
DBMS :
Database Management System
DFD :
Data Flow Diagram
DSS:
Decision Support Systems
ERD:
Entity Relationship Diagram
FK:
Foreign Key
EIS:
Executive Information System
GDS:
Global Distribution System
GUI:
Graphical User Interface
HTML:
Hypertext Markup Language
CSS:
Cascading Style Sheets
MHz:
Mega Hertz
MIS:
Management Information Systems
PHP:
Hypertext Preprocessor
PK:
Primary Key
RAM:
Random Access Memory
TPS:
Transaction Processing System
Chapter one of An Online Tax Management System For Taxis In Kampala
1.1 Background of the study
Today, tax considerations impact virtually every aspect of business operations. Tax experts constantly monitor changes in the tax laws and analyze how they affect you and your organization.
Computerized, integrated tax information systems represent the central data station, which fuels almost all daily operations of modern Tax Administrations anywhere in the world. However, tax administrators in many organizations still have to cope with paper-based, largely manual tax information systems or, at best, with data systems supported by very limited, outdated and inadequate computer hardware and software. (Arturo A. Jacobs, 2004).
Early efforts to modernize tax information systems of organizations through projects financed by international development agencies always present a mix of special challenges and needs which, in the opinion of the researcher, are not always well addressed in the design stage, for a variety of reasons cited below. Foremost among vital tools which are often missed are some tools which can best support tax administrators’ operational needs under particular situations which confront them. (Arturo A. Jacobs, 2004).
In almost all organizations, tax administrators are being forced to continually modernize their existing computerized information systems to meet the challenges of increased public demand for services, of flat or decreased budgets, of required increases in productivity, and of increased requirements to maximize revenue to fund government operations.
To try to meet all these demands, tax administrators have been fast embracing many technological advances used in the private sector, such as electronic commerce, interactive telephone systems, and the capture of data by the scanning or imaging of paper documents. Tax authorities have been quickly moving to redesign their basic business processes and to rapidly implement electronic receipt, processing and delivery methods. However to other organization a move in the technology to embrace tax management is a journey in the unknown direction and KCCA is one of these organizations which still relay on a manual system to manage its taxes
A tax is a compulsory financial contribution imposed by a government to raise revenue, levied on the income or property of persons or organizations, on the production costs or sales prices of goods and services,
A tax management information system is a type of information system used to help set and manage tax processing and meet the tax requirements. Many software systems now provide “wizards” which walk the user through the process as efficiently and accurately as possible. (Finance, 2012)
1.2 Case study description
Kampala Capital City Authority (KCCA) is the legal entity, established by the Parliament; it is responsible for the operations of the capital city of Kampala in Uganda. It replaced the former Kampala City Council (KCC). KCCA is headed by the executive director who is charged with all executive functions of managing Kampala City
Kampala Capital City Authority;The Authority is a corporate body with perpetual succession and may sue and be sued in its corporate name and do, enjoy or suffer anything that may be done, enjoyed or suffered by a body corporate.The Authority is the governing body of the Capital City and administers Capital City on behalf of the central government. KCCA today uses a manual system of tax management for taxis. This system is slow and it’s hard to quickly track those taxis which have paid taxes and those that haven’t paid, hence the research took out to design an online tax management system for taxis with focus on KCCA
1.3 Problem Statement
The existing system is manual; this system is slow, prone to errors and it’s hard to track those taxis which have paid and those which haven’t paid the taxes. This makes the whole return form taxes low.
1.4 Project Objectives
1.4.1 General Objective
To develop a tax management information system, for taxis in Kampala
1.4.2 Specific Objectives
i. To study the existing tax management system in Kampala identifying its weaknesses and strengths
ii. To design an online tax management system for taxis
iii. To implement a tax management system for KCCA
iv. To test and validate the tax management information system
1.5 Scope of the study
System scope
The developed system facilitate online checking of tax defaulters; provide a database for those taxis which have already paid their taxes and those which haven’t yet paid. The system will also calculate monthly tax collection and produce a receipt after every payment.
Time scope
The system was designed and implemented within two months. During this period the researcher collected data about the existing system, specified user and system requirement and designed and implemented the new KKCA online tax management system
1.6 Justification of the Study
If computerized, integrated tax information systems are to be accepted and viewed as successful, tax administrators and support personnel must feel that there are great benefits provided to them. The effective functionality of a computerized system for tax administration can only be accomplished if there is a careful and detailed definition of the users’ requirements for the applications tailored to each organization. If adopted and implemented the e-tax system provides the following advantages;
i. A computerized tax system will supports and simplifies the overall function of tax administration,
ii. The system will provide faster access to information for its main users
iii. The system will identify taxpayers, who are not in compliance with tax regulation
iv. It will produce reports in a manner more timely than the manual systems
With all these advantages then the design and implementation of an online taxa management system is ultimately non-questionable.
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