Effects Of Poor Instructional Facilities In The Department Of Secretarial Studies

            This research work was carried out to survey the effects of poor instructional facilities in the department of secretarial studies in polytheism in Enugu state. And the purpose of the study is:

1.                  To identify the instructional facilities in the department of secretarial studies of the two institutions.

2.                  to identify the instructional material s needed in the department.

3.                  to find out the adequacy of those available

4.                  to find out the effects of those not available.

In line with this, questionnaires were administered.  It was discovered that poor instruction facilities affects the secretarial students and the only facilities used are the manual typewriter, electronic typewriter, and computer.  Also the low performance of students secretaries was associated to poor instructional facilities as they desire more for effectiveness and efficiency.  On the course, there is need for good facilities which is indely recognized in the department of secretarial studies as necessary facilities enhances the secretarial students.  In recommendations the available equipments should be provided as they will contribute to the life span of the secretarial programme.  Also that the institutions management, government and non-governmental bodies should see to the provision of the instructional facilities in the department as this enhance effectiveness and efficiency.

TABLE OF CONTENT

CHAPTER ONE1.1              Background of the study

1.2              Statement of problem

1.3              Purpose of study

1.4              Significance of the study

1.5              Scope of the study

1.6              Research questions

1.7              Hypothesis

CHAPTER TWOREVIEW OF RELATED LITERATURE

2.1              The necessary facilities for secretaries studies performance

2.2              The reasons for poor instructional facilities for secretarial studies performance

2.3              The effects of poor instructional facilities on students performance.

CHAPTER THREERESEARCH METHODOLOGY

3.1              Design of the study

3.2              Area of the study

3.3              Population

3.4              Instrument for data

3.5              Method of data collection

3.6              Validity of the instruments

3.7              Reliability of the instruments

3.8              Method of data analysis

3.9              Hypotheses decision rules

CHAPTER FOURPRESENTATION OF ANALYSIS OF DATA

Data presentation

Hypothesis / findings

CHAPTER FIVEDISCUSSION, IMPLICATION AND RECOMMENDATION

5.1              Discussion of results

5.2              Conclusion

5.3              Implications of the results

5.4              Recommendation

5.5              Suggestion for further research

5.6              Limitations of the study

References

Appendix 1

Appendix ii

Appendix  iii

LIST OF TABLES

Table 4.1:        responses of the respondents on if there are enough facilities in the department

Table 4.2:  response of the respondents of the knowledge that this instructional facilities are not mentioned.

Table 4.3:        Response of the respondents of the facilities available in the department.

Table 4.4         response of the respondents if the availability of these facilities enhances secretarial function.

Table 4.5:-  response of the respondents that student secretaries do not gain required knowledge  because of poor equipment.

Table 4.6:- response of the respondents if secretaries will perform efficiently if provided with adequate instructional facilities.

Table 4.7:-  response of the respondents if they agree that poor instructional facilities is responsible for the low level performance of secretarial student in their skilled subjects.

Table 4.8:- response of the respondents if secretarial students desire practical training to basing on only theoretical oriented training.’

Table 4.9;-  response of the respondents if they think these instructional facilities will render them redundant.

Table 4.10:-  response of the respondent if they make use of these instructional facilities of all time.

Table 4.1.1:-    response of the respondents on the performance on the poor instructional facilities satisfied,

Table 4.1.2:-    response of the respondents on the adequate find of this instructional facilities help the secretarial programme.

Table 4.1.3:-    response of the respondents on if the government should assist the manage men in providing these educational facilities.

Table 4.1.4:-response of the respondents on if the external assistance from NGO’s is needed to procure these equipments.

Table 4.1.5:- response of the respondents on wheather the school management is helping matter proceing the needed modern equipments.

Table 4.1.6:- response of the respondents on if secretar4ial student need this instructional facilities to be trained with.

Table 4.1.7:-    response of the respondents on if the poor facilities affects secretarial students productivity.

Table 4.1.8:-    responses of the respondents on what are the effects of poor instructional facilities in the department of secretarial

CHAPTER ONE

BACKGROUND OF THE STUDY

Poor to the present day secretary which is consequently upon the advent of the European missionaries, there were records and record keeping of events that took place within that period.  During these period different types and methods of secretary services (Not modem) existed.  In Egypt instance, where civitization started, there were local drums to convey messages in the community and in Akan kindom of Ghana, messages were represented by carving woods (Hassan, 1998).  More over, most of the records of events in West Africa before the coming of the missionaries were oral.  The coming of the missionaries to Nigeria in 1842 changed the course of events in this direction.  The whife man’s first coming in Badagry in 1942 with the establishment of schools, churchs, and small scale business oriented enterprises led to the successful accomplishment of this mission and through administration the modern seccetary existed.  (Fouler 1980 “Todays secretary”).

A secretary is an indispensable asset to any organization or establishment in which their importance and sensitive position can never be over emphasized.  They play major roles in both the private and government establishment.  Most of the secretaries are trained in the tertiary institutions of learning in Nigeria, especially the polytheism

The history of the polythecnics in training secretaries has assumed greater roles in recent times considering the special nature of secretarial course, peculiar instrument or equipment are normally used in secretarial training.  What are those equipments that makes a graduate of secretarial studies uncomfortable and unprepared to face squardy the challenges of the job and office automation as a result of technological advanement.  A secretary has to grow with technology in order not to be displayed from his/her job.

The institute of management and technology (IMT) Enugu as one of the Institute to be studied is one of the reputable institution that trains secretarial students.  This institution came into existence in 1973 after two colleges, the college of technology and the institute of administration were merged to form the institute of management and technology (IMT). Before the marging of the two colleges, this two institutions were involved in training secretaries; and has produced more than 8,000 graduate since its existence (IMT edit 1975).

Also our saviour institute of science, Agriculture and technology (OSISATECH), With the enactment of the then Anambra state government edit number 18 of 1989, the institute was legally established and lectures started in the institute on 6th November, 1990.  in December 1991, the National Board for technical education (NBTE) gave approval for the institution (OSISATECH) to admit the student into the programme.  And in 1992, secretarial studies together with some other department, example; mass-communication, food –technology etc started the National Diploma programme; and was planned that the Higher National Diploma (HND) programme in secretarial studies will commence by the year 2001.

Now, the fact is though regrettable, most of the tertiary institutions today, mostly IMT and OSISATECH secretarial department, are consequently left with incredible poor financial base to the extent that they find if difficult to meet the cost of providing the required instructional facilities for their students.

In view of this, poor instructional facilities under secretarial services and production of experienced secretaries.  Also the manipulative skill required, would be kaking due to inadequate poor equipment mostly in polytechnics in Enugu state which are the institute of management and technology (IMT) and our saviors institute of science, Agriculture and technology (OSISATECH). Enugu.

STATEMENT OF PROBLEM            Secretarial studies programme in our polythecnics is in a poor state.  Due to the poor state of our economy, the programme lacks the required materials and equipment for effective academic instructions.  Most of the typing pools of these instructions still mentain the old out-dated typewriters, sometimes even those that are available are in a very poor condition as they do not function well.

Some of these departments never thought of the computer and other modern communication gadgets or equipment inspite of the importance of this machines in the modern time, that is why somw secretaries lack adequate knowledge of these required skills.  For this reason, they were unable to perform their functions effectively.  Thus ditegently due to poor instructional facilities.

What are the consequences of lack of these instructional materials on the secretarial studies programme? This is the task of this study.  To find out the effects of poor modern instructional materials of the educational programme of the department of secretarial studies: using IMT and OSISATECH in Enugu state.

PURPOSE OF STUDY            Based on the above problems, this study is therefore designed to do the following:-

1.                  Identify the instructional materials available in the department of secretarial studies of the two institutions.

2.                  identify the instructional materials needed in the department.

3.                  find out the adequacy of the those available.

4.                  find out the effects of those not available on the programme.

SIGNIFANCE OF THE STUDY            This research work just like every study is significance to the extent that it will enable the department of secretarial studies to look into the poor instructional facilities in the department and help the secretarial studies student like wise the lectures to be conversant with the relevant facilities.

From this study, the secretarial studies student will know about some of the facilities commonly used in offices and make efforts to purchase them.  It will also strengthen the link existing between the employer of labour and the secretarial studies student if this instructional facilities are adequately provided.

Lastly, if these instructional facilities are adequate it will be a pre-requisite for the award of ordinary National Diploma (OND) are the Higher National Diploma (HND).

SCOPE OF THE STUDY            The scope of this research work is limited to the department of secretarial studies of the  institute of management and technology (IMT) and our saviour institute of science, Agriculture and Technology (OSISATECH) Enugu.  However the study will be carried out on the final year students and lecturers of both institutions, discussing the effects of poor instructional materials on students performance.

RESEARCH QUESTION

A survey of the effect of poor instructional facilities in the department of secretarial studies and how it affects student:-

The following questions would be ask

1.                  What are the available instructional materials in the department of secretarial studies of the two institutions?

2.                  What are the  instructional material needed in the department?

3.                  are the machine available adequate for training students?

4.                  has non-availability of the modern machine have any effect on the student performance?

HYPOTHESESHO:     There is no significant difference between the mean opinions of lecturers of IMT and OSISATECH on the instructional materials currently used in the department of secretarial studies. (PC 0.05).