A CRITICAL ANALYSIS OF BUDGETARY CONTROL: ITS EFFECTIVENESS AND EFFICIENCY IN A NON PROFIT MAKING ORGANIZATION
(A CASE STUDY OF N.C.R.I BADEGGI)
TABLE OF CONTENTS
Title page
Approval page
Dedication
Acknowledgement
Propose
Table of contents
CHAPTER ONE: Introduction
1.1 Purpose of the study
1.2 Statement of the problem
1.3 Objective of the study
1.4 Scope of the study
1.5 Research question
1.6 Research hypothesis
1.7 Limitation of the study
1.8 Definition of terms
CHAPTER TWO
LITERATUREE REVIEW
2.1 Budgetary control in a non profit organization
2.2 Background information
2.3 Mgt. And administration of budgetary control
2.4 Budget preparation
2.5 Budget implementation and control process
2.6 Reasons for production of a budgetary control system
2.7 Problems associated with the budgetary control system
2.8 Organization structure
CHAPTER THREE
RESEARCH METHODOLOGY
3.1 Research design
3.2 Area of the study
3.3 Population of the study
3.4 Sample and sampling procedure/ technique
3.5 Instrument for data collection
3.6 Validation of the instrument
3.7 Reliability of the instrument
3.8 Method of data collection
3.9 Method of data analysis
CHAPTER FOUR
PRESETATION OF DATA AND ANALYSIS
4.1 Presentation and analysis of data
4.2 Testing of hypothesis
4.3 Summary of result
4.4 Interpretation of results
CHAPTEWR FIVE SUMMARY/ CONCLUSION AND RECOMMENDATION
5.1 Discussion of results and findings
5.2 Conclusion
5.3 Recommendation
5.4 Suggestions for further research
Bibliography.
QUESTIONNAIRE FOR RESEARCH STUDY
I am a final year student of the Department of Accountancy in the above named institution, undertaking a research on “The Critical Analysis of Budgetary Control: it’s Effectiveness and Efficiency in a non profit making organization”
Please, do study questionnaire and kindly supply all the information required. All formation given would be appreciated and would be treated as highly confidential.
Thanks for your co- operation
CHAPTER ONE
INTRODUCTION
The essence of budgeting is to provide an essential element of control in an organization in order to facilitate the achievement of set objectives .The control process is the fundamental organization link between the manager and the other people in an organization in a non profit making organization output various with the objective with which they were established. The objective of public organization could be social and or development in nature
. however this does not means that public organization can not make profit if government policy changes to privatizing or commercializing them. The main structural problem of these type of organization is the sacrifice of the organization profitability for social efficacy which must be achieved in research institute Badeggi falls into this category.
With the use of budget as a control tool, there is Ned for planning a the performance of an organization. Planning as defined by C.I.M.A is an the establishment of objective and the formulation evaluation and selection of the formulation of the policies strategies tactics and action required to achieve these objective, by planning activities in advance more economical use is made of the organization resource and facilities and a fairly accurate estimates of it s future resources requirement can be determined.
One of the outstanding features of budgetary control is that policy plans resource s and activities of the organization are coordinated integrated and controlled to achieve the desired objectives.
Budgetary control is a means of providing some centralizing control where activities and also responsibilities are decentralized.
It is also the use of budget for assigning responsibilities planning and controlling performance and guiding managerial and other activities of the firm towards the achievement of organizational objectives. It involves, setting out clearly defined forgets of output , income and expenditure for each section of the organization .Embodying these forgets of performance in sectional divisional and departmental budgets co0mpariing these budget standards with actual performance .identifying deviations or variances from the budget and taking corrective action or bringing performance in line with budget targets .this is because all the heads of departments in the organization are involved in the preparation and implementation of budgets, while management5 control the whole activities of the organization.
Budgets are prepared as a result of committee work .Each cmmittee constituting of representatives of various departments and functions to be controlled .the heads of departments are responsible for the respective department budget
Each executive or manager can then fully appreciate his responsibilities ,as they are reflected in his department budget .Any deviation of the actual result from the estimate and forecast are traced back to the department head or manager.
1.1 PURPOSE OF THE STUDY
Most of the non_ profit making organization in Nigeria are governmental in nature, this is because they are mainly set up for social and developmental purposes, this usually leads to a poor planning and control measures. The purpose of this study is to critically analyze the budgetary control system as a planning tool in non_ profit making organization using National cereals Research institute as a case study. This research work intend to bring about clearer understanding of the need for an effective and efficient budgetary control in a nonprofit making organization which will also be of benefit to other similar
Organization leading to an improvement in government owned organization budgetary control system.
1. 2 STATEMENT OF PROBLEMS
public sector and other nonprofit making organization are often noted for inefficiencies and poor management, which is as a result of poor planning through repetitive budgeting. Recent studies in the area of budget and resources allocation have shown lack of proper analysis. There is a general lack of the concept of why we have a budget at all. This issue calls for immediate investigation of budgeting as a tool for resources planning and performance control and to recommend how it can function properly.
1.3. OBJECTIVE OF THE STUDY
The main objective to be achieved from this research work is that, it will; serve as a means of measuring the output or the work performed and to compare it with the cost of input. This comparison provides a basis for indicating efficiency and effectiveness.
The process of comparing actual results with planned and evaluating variance if any set a control frame works which help expenditure to be kept within an agreed limit. If this deviations are noted, so that action can be taken to correct this in the future.
1.4 SCOPE OF THE STUDY
The study intend to cover budgetary control as it affect National cereals Research institutes {N.C.R I} . it will examine its budgeting control as a measure of performance.
1.5 RESEARCH QUESTIONS
The followings are the research questions of the study.
1. Historical Background
A Was there any Decree /Act by Government that established the institute? (If any, quote with date.)
B What are the objectives of the Federal Government in establishing the institute?
C How does the institute relates with the ministry?
D What is the organization structure of the institute like?
E Looking at the organization structure, what are the function of this department?
2. Funding / Expenditure
A How do you budget for the institute / or what are the Department that participate in the preparation of budget and disbursement of the fund to Department etc?
B Do you have a budget committee for the preparation of budget. What does it comprise of?
C It is understood that Federal Government plays a major role in funding, what are the other sources of fund, with regard to sponsorship, loans, etc. Take a look at three consecutive financial fear.
3. Budgetary Control
A How does the management control the activities of the institute with regards to administration of budget, in respect of resources, personnel etc?
B Is there any external monitory agent from the parent ministry that supervise the management? How is this carried out?
PROVISION FOR NO 2 ©
Funding / Expenditure for a particular fiscal year
Sources of fund
Federal Government Grant
Sales of produced crops
Sponsorship
Loans
Budget
Actual
Variance
remark
EXPENDITURE
S/N
1
2
3
4
5
6
7
8
9
10
11
12
13
14
14
Description
Staff salaries/ wages
Branch members allowance
Insurance and iciness
Rents
Electricity water and gas
Professional charges
Stationeries, printing
Admin/ establishment Gener. expense
Advertisement
Board meeting expenses
Transport and travelling
Audit fees and expenses
Bank changes and commission
Staff training and conference
Research works:
– Mechanical
– Field work etc.
Budget Actual
Variance remark
1.6 RESEARCH HYPOTHESIS
The underlisted hypothesis from the framework for carrying out the study
HO: Budgetary control effective and it s efficiency is not facilitated by the financing inducing role of government.
HI: Budgetary control effectiveness and its efficiency is facilitated by the financial inducing role of government
HO: Effectiveness and efficiency of budgetary control does not depend excessively on the provision of basic infrastructures .
H1: Effectiveness and efficiency of budgetary control expends excessively on the provision of basic infrastructures.
HO: Budgetary control are not the hallmark for development of the economy
H1: Budgetary control are the hallmark for development of the economy.
1.5 RESEARCH QUESTION
SECTION A
1. How effective is the financial inducing role of government towards non profit making organization by the use of access to borrowing loans etc?
Very adequate Adequate
Very poor Poor
2 Does inadequate infrastructure facilities like access good road telecommunication, electricity etc. effect budgetary control in on profit making organization?
Very much Much Very low Low
3 Has establishment promotion and development of non profit making organization been identified as a strategy to tacking poverty and sustenance of economic development.
Totally agree Agreed Totally disagreed Disagreed
4 Has the funding of non-profit making organization contributed satisfactorily to budgetary control effective in the development of the economy.
Highly satisfied Satisfied Highly Dissatisfied Dissatisfied
5. Does non profit making organization has the hall mark for development of economy
Yes No Don’t know
SAMPLE QUESTIONNAIRE (STRUCTURED)
PROJECT TOPIC: The critical Analysis of budgetary control, its
effectiveness and efficiency in a non profit making organization. A case study of National cereal research institute, badeggi,
Instruction: Kindly tick ( ) in the boxes provided or supply simple
answers where applicable.
1.7 LIMITATION OF THE STUDY
The constraints include:
Time factor, the period within which the research work is expected to be completed is rather two short for any meaningful work to be done.
financial difficulty, considering the bad economy situation in the country, effort to have sufficient research material to be able to write extensively on the Subject matter proves abortive.
LACK OF ADEQUATE RESEARCH MATERIAL
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